Registering a Discovered file allows you to transfer the file from the Unregistered section of AIMS to the Managed/Registered section. Registration is typically done when you would like to track a discovered file in a centralized location that is easy to monitor.
Registration via Assessment
- Navigate to the Unregistered inventory
- Select the "Triage/Assess Group" icon for the group
- Complete all required assessment questions until reaching the Calculated Scope Assessment
- Registration is only required for In Scope items
- Click "Finish" to complete the assessment and receive registration guidance
- Click "Continue to Registration" to begin the registration process
- Select the file you'd like to align with the registration
- Regardless of the file selected, the entire group will be visible/accessible via the Managed/Registered inventory
- Complete all required fields for registration and "Submit"
- Validate the presence of the newly registered file in Managed/Registered inventory
- Copies are visible in the File Name column via "discovered copies" and/or "managed copies" links
Registration via "Register" Button
- Navigate to the Managed/Registered inventory in AIMS
- Click the "Register" button
- Enter the UNC path (make sure it matches exactly the UNC path of an already-assessed file for that information to pre-fill)
- Enter the remaining required fields for registration and "Submit"
- Validate the presence of the newly registered file in Managed/Registered inventory
- Copies are visible in the File Name column via "discovered copies" and/or "managed copies" links