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Unregistered Inventory

Unregistered Inventory refers to the files that were detected in your scanned environment during Discovery but are not registered in or managed by Apparity. 

Unregistered Inventory

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Overview of the Unregistered Inventory Interface

    • Showing X of X files: Indicates how many files are showing in the UI after selections/filters are applied. Hovering on the (i) icon will show additional detail about those selections, as well as the number of groups. 
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    • Showing results for: Gives the user the ability to toggle between discovered Microsoft Excel files and Other file types (Access database, R, PY).
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    • Remember Grid Settings: Remembers the user's current grid settings (columns shown, sorting, filters, column width), so if you return to this page at a later time, it will show the stored settings.
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    • Expand All: Shows all the file copies within the group (on as default).
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    • Collapse All: Hides all file copies and shows only group-level details in the grid.
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    • Export: Exports your results into Excel (there are two export options: export filtered inventory and export full data dump of all Unregistered items).
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    • Clear All: Remove all your active filters/settings.
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    • File Search: Allows users to search for a particular file, either via partial or full UNC path.
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    • Views: Ability to toggle between views (filter sets) defined by the organization.
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    • Column Headers: Three dots to the right of any column header allows you to (1) sort the column (2) filter the column (3) determine which columns are shown in the UI. Note these column headers apply to group-level information only; filters for individual files/locations can be done via File Search.
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    • Bulk Edit: Ability to select multiple groups to bulk-edit certain fields (e.g., Department, Assessor). This can be used to reassign Groups to different Assessors.
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Group Actions

When Apparity discovers files, it tries to find other similar files that indicate they are copies of the same EUCA. Apparity calls these "groups", which can be comprised of many copies of the same file (e.g., a monthly file might have 12 different copies each year, but it is still the same EUCA). Apparity displays information at the group level to reduce noise. There are many ways to view/interact with the groups and the files contained within.

 

Group Actions
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Group Details

The Group Details feature allows a user to interrogate the group details. There are three sections:

  1. Group Summary: Breakdown of the group's files, locations, complexity, and modifiers.
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  2. File List: A list of all files that comprise the group. Further, users can leverage this section to drill into the specific structural details gathered via Discovery leveraging the View/Edit Details icon and connections to other files via the Model Map Explorer icon. mceclip1.png

There may be instances when the user needs to move one or more files from the current group into either a completely new group or to a different, existing group. To do so, users can select the file(s) using the checkbox to the left and then select the "Change Group" button. To move to an existing group, the user can then type in the name of an existing group to move the files to. 

Note: if the user moves the file(s) to a new group, then that user who took the action will be made the "Assessor" of the newly created group. 

3. Group History: Audit trail of group name changes and movement of files in/out of the group via "Change Group" (must tick checkbox to see file movements).
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Triage/Assess Group

Assessment is the process by which users can add the usage/impact information that determines EUCA policy scope. Assessment questions are unique to each organization. For more information on providing assessment details, refer to the Assessing Unregistered Inventory section. 

Assessment

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Rename Group

Functionality to allow a user to edit the EUCA group name so that it better reflects EUCA name. Apparity will name the group based on the name of the files comprising the group (or, in pre-10.22.4 builds, using a "Group ###" format). An audit trail of changes to Group Name are captured in Group History (accessible via Group Details, above). 

Rename Group
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